Gloucestershire Basket Ball Association Privacy Notice
Summary of how we, and Basketball England, use your data
What does this policy cover?
This policy describes how the Gloucestershire Basketball Association (also referred to as 'we' or 'us') will make use of the data we handle in relation to teams, players and officials, including our use of Basketball England's database system.
It also describes your data protection rights, including a right to object to some of the processing which we carry out.
What information do we collect?
We may collect and process personal data from you or your parent when you become involved in the basketball activities we manage, administer or support when we carry out annual reviews of the data we need to keep. This includes:
Some information will be generated as part of your involvement with us, in particular data about your performance, involvement in particular matches in match reports and details of any disciplinary issues or incidents you may be involved in on and off the court, such as within health and safety records.
What information do we receive from third parties?
Sometimes, we receive information about you from third parties. For example, if you are a child, we may be given information about you by your parents.
We may receive information relating to your registrations with clubs elsewhere or disciplinary history. Additionally, for certain role holders or those working with children, we may receive information from the Disclosure and Barring Service and Basketball England on the status of any DBS check you have been required to take.
We may also receive information from Basketball England and from your club.
How do we use this information, and what is the legal basis for this use?
We process this personal data as required by us to pursue our legitimate interests, in particular:
Where you give us consent:
For purposes which are required by law:
How does Basketball England use any of my information?
Basketball England provides an online database, but make its own use of the following information:
Basketball England uses this information as follows:
As required by Basketball England to conduct its business and pursue its legitimate interests, in particular:
For purposes which are required by law:
Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other legal grounds for processing your data for other purposes, such as those set out above.
Who will we share this data with, where and when?
Some limited information may be shared with other stakeholders in basketball, such as other clubs, associations, league organisers, so that they can maintain appropriate records and assist us in organising matches and administering the game.
Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the legal protection of our or Basketball England's legitimate interests in compliance with applicable laws.
Personal data will also be shared with third party service providers, who will process it on our behalf for the purposes identified above.
Where information is transferred outside the EEA, and where this is to a stakeholder or vendor in a country that is not subject to an adequacy decision by the EU Commission, data is adequately protected by EU Commission approved standard contractual clauses, an appropriate Privacy Shield certification or a vendor's Processor Binding Corporate Rules. A copy of the relevant mechanism can be provided for your review on request.
What rights do I have?
You have the right to ask us for a copy of your personal data; to correct, delete or restrict (stop any active) processing of your personal data; and to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format.
In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don't have to process the data to meet a contractual or other legal requirement).
These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping.
You have the same rights for data held by Basketball England for its own purposes.
To exercise any of these rights, you can get in touch with us or, as appropriate, Basketball England or its data protection officer. If you have unresolved concerns, you have the right to complain to the Information Commissioner's Office.
Some of the information listed above must be provided on a mandatory basis so that we can make the appropriate legal checks and to honour Basketball England Rules and Regulations. We will inform you which information is mandatory when it is collected. Some information is optional, particularly information such as your medical information. If this is not provided, we may not be able to provide you with appropriate assistance, services or support.
How do I get in touch with you or Basketball england?
We hope that we can satisfy queries you may have about the way we process your data. If you have any concerns about how we process your data, you can get in touch at firstname.lastname@example.org or by writing to:
If you have any concerns about how Basketball England process your data, you can get in touch at email@example.com or by writing to Basketball England, National Squash Centre, Etihad Campus, Gate 13, Rowsley Street, M11 3FF.
How long will you retain my data?
We process the majority of your data for as long as you are active in local basketball and for 3 years after this.
Where we process personal data with your consent, we process the data for 3 years after your last involvement in local basketball unless you ask us to stop, when we will only process the data for a short period after this (to allow us to implement your requests). We also indefinitely keep a record of the fact that you have asked us not to process your data so that we can respect your request in future.
Where we process personal data in connection with performing a contract or for a competition, we keep the data for 5 years from your last interaction with us.
We will retain information held to maintain statutory records in line with appropriate statutory requirements or guidance.
Basketball England will maintain records of individuals who have registered on their database, records of DBS checks and the resulting outcomes and other disciplinary matters for such period as is set out in Basketball England's privacy notice to be set out on www.basketballengland.co.uk
Records of your involvement in a particular match, on team sheets, on results pages or in match reports may be held indefinitely both by us and Basketball England in order to maintain a record of the game.
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